Independent of SEAI
Velox helps contractors organise and prepare paperwork. SEAI makes the final grant decisions.
Velox Grants / SEAI Admin OS
We run SEAI grant admin for retrofit contractors.
Managed grant admin for Irish retrofit contractors: applications, evidence, compliance checks, missing items, and payment packs kept moving by Velox.
Send the files once. Velox classifies the paperwork, reads the dates, builds the missing-item queue, and flags the checks that need a person before a file is treated as ready.
Built for SEAI-registered contractors across solar, insulation, heat pumps, heating controls, and retrofit works.
Intake
Files classified
Control
Rules and blockers tracked
Review
Human sign-off points
The contractor experience stays simple: email, shared files, WhatsApp, and short check-ins. The system work happens behind it.
Live grant queue
SEAI file intelligence
Status
Running
Classifier
31 files
Open blockers
3 items
Human review
8 checks
JobSystem actionRiskNext
O'Brien, attic + cavity stack, LimerickAction: BER evidence requestedRisk: LowNext: 28d LOO window
Byrne, heat pump upgrade, MeathAction: DoW pack preparedRisk: MediumNext: Signature open
Murphy, solar PV + battery, KildareAction: Payment pack buildingRisk: ReviewNext: 78% ready
Rule check
Works after LOO
Pack readiness
One reviewable job file
Applications, Letters of Offer, BER evidence, Declarations of Works, invoices, photos, and Reworks notes are kept together by property.
Clear data boundary
Files can include names, addresses, MPRNs, and payment evidence. Access is limited, and a DPA can be agreed before sensitive file sharing.
Founder-led support
Contractors deal directly with the people mapping the process, checking the files, and following up on blockers.
The issue
Grant admin only looks small until it blocks payment.
Reworks notices
Missing signatures, weak evidence, or incomplete DoWs hold up payment.
Missed grant value
Eligible measures need to be checked together before the file drifts.
Admin drag
Email threads, PDFs, spreadsheets, and memory do not scale with live jobs.
Three-job pilot
Test Velox on three real files first.
Before a monthly setup, send three live or recent grant jobs. Velox reviews the files and shows exactly what would be handled in the managed admin queue.
Pilot price
€199 once-off
Credited against the first month if you move to managed grant admin within 30 days.
Send 3 jobs
Live or recent SEAI files with applications, BER docs, DoWs, invoices, product evidence, and reworks notes where available.
Velox maps the queue
Each job is checked for missing evidence, route issues, date risk, and payment-pack readiness.
Get the handover
You receive a short blocker list, readiness view, and a clear yes/no on whether managed admin is worth continuing.
What you get
3 job files reviewed
Missing-item queue
Payment-pack readiness notes
30-minute handover call
Credit against first month if you continue
What we do
Velox turns grant paperwork into an active queue.
Send the job information once. Velox classifies the file, checks the route, tracks blockers, and keeps payment-pack readiness visible. The contractor does not have to manage another dashboard.
Classify the file
Applications, BERs, evidence, invoices, DoWs, photos, and payment forms are sorted by property.
Check rules and dates
Grant route, Letter of Offer timing, BER position, measure conflicts, and missing evidence are tracked.
Build the chase queue
Open items become actions: signature, product cert, MPRN, works date, assessor document, or next form.
Verify before payment
Velox checks the pack before it is treated as ready, with human review on the important calls.
Process
How the workflow runs
Send the files once
Share live jobs, recent files, or the current folder structure.
The system builds the queue
Documents are classified, dates are read, and blockers become actions.
Live files stay visible
Eligibility, evidence, LOO timing, BER position, DoW status, and readiness stay tracked.
Velox reviews the calls
Important checks are reviewed before a file is marked ready.
Admin autopilot, with review where it matters
The repeatable work is systemised: sorting, rule checks, date tracking, missing-item queues, and payment-pack status. Velox reviews the exceptions.
Managed grant admin
The paid offer is simple: Velox runs the queue.
The first call maps the workflow. If there is a fit, Velox handles the recurring admin work around live and upcoming SEAI jobs.
The system tracks the file. Velox reviews the exceptions. The contractor gets clear asks instead of another admin surface.
Book a Velox Grants reviewNo heavy software rollout. The file work runs in the background.
What Velox runs
- Workflow check first
- Live job queue
- Document classification
- Grant-route checks
- Missing-item queue
- BER, LOO, DoW tracking
- Deadline checks
- Reworks support
- Velox readiness review
Autopilot proof
"The lads were spot on walking me through the SEAI process. It saved me time and took a lot of stress out of the paperwork."
Mark, Limerick Solar, solar PV contractor in Limerick
Signature gaps
BER stage mismatch
Evidence outside the file
Payment-pack readiness unclear
Pricing
Clear starting points.
Start with a short review, run a three-job pilot, then move to monthly managed grant admin only if the workflow is worth it.
Workflow Review
Free
Best for: A first conversation to see whether Velox should look at your files.
- 15-minute call
- Current process walkthrough
- Pilot fit check
- Clear next step
Three-Job Pilot
€199 once-off
Credited against the first month if you continue within 30 days.
Best for: Contractors who want Velox tested on real files before monthly support.
- 3 real SEAI job files reviewed
- Missing-item queue
- Payment-pack readiness notes
- 30-minute handover call
Managed Grant Admin
From €399/month
Includes admin tracking and file readiness support. It does not include BER assessor fees, SEAI fees, grant approval guarantees, or contractor site work.
Best for: Small contractors with regular SEAI jobs who want a managed queue.
- Up to 8 active grant jobs tracked
- Document intake checklist
- Missing-item queue maintained
- Weekly queue review
- Payment-pack readiness check
- Email and WhatsApp support
Higher Volume / One Stop Shops
Custom
Scoped separately once the grant volume and workflow complexity are understood.
Best for: Teams handling larger grant volumes, multiple measures, or more complex review workflows.
- Workflow setup
- Shared tracking
- Reporting and review process
- Bespoke support
Higher volume, multi-measure, or One Stop Shop workflows are scoped separately before paid work starts.
About Velox
Built in Ireland for Irish retrofit contractors.
Velox is a small Irish team building the operating layer for SEAI grant admin.
You deal directly with Sam. Velox is independent of SEAI; SEAI makes all final grant decisions.
Founders note
The aim is simple: fewer avoidable admin errors, clearer files, and cleaner movement from job to payment preparation.
Legal and data handling
Velox Ventures Ltd is based in Ireland. Before sensitive customer files are shared, Velox can agree the scope, access method, and data processing terms with the contractor.
ST
Sam Tuite
Technical / Operations
Builds the workflow and file logic.
sam@veloxgrants.comNext step
Want to test three real files?
Book a Velox Grants review. If there is a fit, start with a three-job pilot before committing to monthly managed admin.