Reworks notices
A missing signature, wrong product document, or incomplete Declaration of Works can hold up payment and create urgent follow-up work.
Velox Grants
SEAI Grant Admin, Handled Properly.
We help Irish retrofit contractors manage SEAI applications, paperwork, compliance checks, and payment files, so grants move faster and fewer jobs get stuck in admin.
Built for SEAI-registered contractors across solar, insulation, heat pumps, heating controls, and retrofit works.
Grant workflow
File readiness overview
Eligibility check
4 need review
Missing documents
7 open items
Reworks risk
2 medium files
JobStatusRiskReady
Murphy, 3-bed semi, KildareDocs requestedMedium68%
O'Brien, attic insulation, WicklowLoO activeLow84%
Byrne, heat pump upgrade, MeathEligibility checkReview41%
Letter of Offer countdown
23 days remaining
Payment file readiness
The issue
SEAI paperwork is small until it blocks payment.
Missed grant value
Contractors can leave money behind when eligible measures are not checked together at quote stage.
Admin drag
Grant files are often managed through email threads, spreadsheets, PDFs, and memory - while jobs keep moving.
What we do
We take the grant admin off your desk.
Velox supports the practical work around SEAI files: checking early, keeping the documents moving, reducing chasing, and giving clearer visibility before payment preparation.
Check eligibility before work starts
Measures, contractor registration, customer details, and grant stacking are reviewed early so the job starts with a clearer file.
Prepare application paperwork
Velox helps gather the right documents in the right sequence, from application records to Declarations of Works.
Track documents, BERs, Letters of Offer, and deadlines
Each file gets a practical status view so your team can see what is open, what is overdue, and what needs chasing.
Assemble payment-ready files
We organise evidence, invoices, product documents, and checks so payment files are cleaner before submission.
Process
How Velox works
Send recent grant files
Share recent SEAI jobs or walk us through your current process.
We review the risk
We check for missing documents, process gaps, grant stacking opportunities, and Reworks exposure.
You get a clear report
You receive a practical written report showing where admin is costing time or money.
We can run it going forward
If it makes sense, Velox becomes your grant admin layer for future jobs.
Eligibility Engine
Measures checked before work starts
Solar PV
Registered contractor
Battery add-on
Grant stacking review
BER evidence
Required before payment
Grant Job Tracker
Live view of files that need attention
Declaration of Works2 files awaiting signature
Product evidence1 file missing cert
Payment pack3 files ready for review
First paid step
The €500 Grant-File Risk Audit
A practical review of your last 10 SEAI grant-funded jobs, delivered in 5 working days.
Book a free 20-minute reviewThe review call is free. The audit is only proposed if there is a clear fit.
What you get
- 6-10 page written report
- Missed grant stacking checks
- Reworks and rejection risk patterns
- Process gaps and admin bottlenecks
- Compliance checks around registration, insurance, and documentation
- Clear recommendations for fixing the workflow
Ongoing support
After the audit, Velox can manage the workflow month to month.
For contractors with regular SEAI work, Velox can support grant eligibility checks, application preparation, document tracking, Declaration of Works generation, payment-file assembly, and Reworks tracking.
The service is led by people and supported by software. It is designed to fit around the way your team already handles jobs, with more structure added only where it saves time.
Month-to-month workflow support
Grant eligibility checks
Application preparation
Document tracking
Declaration of Works generation
Payment-file assembly
Reworks tracking
Velox helps reduce avoidable admin errors and supports file readiness. SEAI makes all final grant decisions.
Pricing
Simple pricing for contractors
Grant-File Risk Audit
€500 once-off
Best for: Contractors who want to find admin risk before it costs them.
- Last 10 grant jobs reviewed
- Written report
- Practical recommendations
Monthly Support
From €149/month
Best for: Small contractors with regular SEAI jobs.
- Eligibility checks
- Document tracking
- Deadline reminders
- Payment-file support
Higher Volume / One Stop Shops
Custom
Best for: Teams handling larger grant volumes.
- Workflow setup
- Shared tracking
- Reporting
- Bespoke support
Final pricing depends on grant volume and workflow complexity.
About Velox
Built in Ireland for Irish retrofit contractors.
Velox Grants is run by Sam and Dylan in Ireland. We are building a focused service for contractors who want SEAI grant admin handled carefully, without adding more software complexity to their day.
S
Sam
Technical / Operations
D
Dylan
Sales / Contractor Support
FAQ
Common questions
Are you part of SEAI?+
No. Velox Grants is an independent service for contractors. We help organise, prepare, and track grant paperwork, but SEAI makes all final decisions.
Do you guarantee grant approval?+
No. No outside provider can guarantee SEAI approval. Our role is to reduce avoidable admin errors, improve file readiness, and make the process clearer.
Who is this for?+
SEAI-registered contractors handling solar PV, insulation, heat pumps, heating controls, windows, doors, or multi-measure retrofit work.
What happens on the free review call?+
We ask how you currently manage SEAI jobs, where delays happen, and whether a grant-file audit would be useful. It is practical, not a hard sell.
What do you need for the audit?+
Usually your last 10 SEAI grant-funded jobs, including application records, Declarations of Works, BER-related documents, product evidence, invoices, and any Reworks notices.
How fast is the audit delivered?+
Usually within 5 working days once we have the files.
Will we need to learn new software?+
Not at the start. The service is designed to work around your current process. Software support can be introduced gradually if it saves time.
Do you work with One Stop Shops?+
Yes, but the first version of Velox is focused mainly on independent and small-to-mid-sized SEAI contractors. Larger workflows can be discussed separately.
Free review
Want a second pair of eyes on your SEAI grant workflow?
Book a free 20-minute review and we'll tell you whether a grant-file audit is likely to be useful.